Consumer Direct Payroll

Hire Your Own Caregiver. Let Us Handle Payroll and Compliance

Hiring a private caregiver for your loved one offers flexibility and control in their ongoing care, but it also means taking on the role of employer. With CareFor’s Consumer Direct Payroll, you maintain control of the hiring process and scheduling of care, but we manage payroll processing, tax remittance, and compliance requirements on your behalf. In short, we take care of the administrative side of caregiving so that you can focus on what matters most: the care of your loved one. 

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How Consumer Direct Payroll Works

With our Consumer Direct Payroll, you remain the employer responsible for the hiring, firing, scheduling, and directing of care for your loved one. As advocates for your family, we support you by managing the administrative and financial components of payroll, including collecting timesheets, processing payroll with direct deposit, remitting employer taxes, and handling the distribution of W-2 forms. Through our payroll processing, you can rest assured that your obligations as an employer are handled properly.

Get Set Up With CareFor Today

Getting started with CareFor as your preferred payroll and compliance provider is simple. Our team is here to guide you through each step of the process.

Apply for a Federal EIN

We assist you in establishing your employer identification number.

Payroll and Tax Setup

We set up your payroll system and ensure tax requirements are configured.

Employee Onboarding

We collect required documentation and complete employment paperwork.

Fund Your Payroll Account

You deposit funds to cover wages and applicable taxes.

Bi-Weekly Payroll Processing

We process payroll with direct deposit and remit employer taxes.

Frequently Asked Questions

What are consumer-direct payroll services?

Consumer direct payroll is designed for families who want to hire their own private caregiver but need help managing the employer responsibilities that come with it. When you hire privately, you take on obligations around payroll processing, tax remittance, and employment paperwork. CareFor’s Consumer Direct Payroll handles all of that on your behalf. You stay in control of who you hire, when they work, and how care is delivered. We take care of the administrative side so you can focus on what actually matters: your loved one.

How do self-directed care payroll services work?

You remain the employer, responsible for hiring, scheduling, and directing your caregiver. CareFor steps in to manage everything behind the scenes: collecting timesheets, processing bi-weekly payroll with direct deposit, remitting employer taxes, and distributing W-2 forms at year end. We also help you get set up from the start, including applying for a federal employer identification number, configuring your payroll and tax requirements, onboarding your employee with the right documentation, and establishing a funded payroll account. Once the system is in place, we keep it running so you do not have to think about it.

What payroll taxes and paperwork are required for caregivers?

When you employ a private caregiver, you take on responsibilities similar to any employer. That includes withholding and remitting federal and state payroll taxes, paying the employer’s share of Social Security and Medicare taxes, providing your caregiver with a W-2 at the end of the year, and maintaining accurate timesheets and employment records. CareFor manages all of these requirements on your behalf, so nothing falls through the cracks and you stay in good standing as an employer.

How do payroll services help with caregiver compliance and reporting?

Staying compliant as a private employer means keeping up with tax deadlines, filing requirements, and employment documentation, and the consequences of getting it wrong can be significant. CareFor takes that risk off the table. We ensure taxes are remitted on time, payroll is processed correctly, and your caregiver’s employment paperwork is properly collected and maintained. You get the flexibility of directing your loved one’s care your way, with the confidence that the compliance side is being handled by people who know what they are doing.

Let’s Get Started!

Hiring your own caregiver gives your family flexibility and control. Let us know a bit about your situation below and a member of our team will reach out to walk you through how we can handle the rest.

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Consumer Direct Payroll
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More about private caregiving from our experts

A Trusted Leader for In-Home Care

I really appreciate the caregivers that CareFor has sent to help with my uncle. They are all each so capable, experienced, and confident about seeing what’s needed and doing it, not to mention gentle and wonderful to talk with.

– Cathy, Niece of Client

Our care manager has been a huge help several times over already. I cannot tell you what a relief it is to have someone as skilled and talented coordinating my grandmother’s care. So, long story short, things are going quite well.

– Chris, Grandson of Client

CareFor was there for me for a serious health concern. I was sinking fast, but with my care manager’s coordination and care, I was able to get my surgery, get therapy, and get on the road to healing.

– Andrew, Client

My mother has dementia, and it’s nearly impossible to reach Medicare or Medicaid. The situation is very stressful, but CareFor has handled everything. I’ve only had positive outcomes so far. They’re extremely responsive and helpful. It’s life-changing because my mother is in a great place and because of them she can stay in that great place!

– Laura, Daughter of Client

I first met with CareFor in January 2019. My parents had dementia and Alzheimer’s disease. They needed to move from their home and we did not know where they should go or what help was available. CareFor helped me for the last 4 ½ years as my parents have declined. They have moved to 3 different facilities in 3 cities. I cannot imagine going through the last several years without their care manager by my side.

– Lisa, Daughter of Client

Thank you for your time, patience, skills, and general charming attitude. Your report is a gift to us all. I shared it with our kids and printed a copy for my husband and I to review together. It seems to me that you addressed all our current difficulties and potential problems with suggestions that are within our power to try.

– Sally, Wife of Client

I cannot express in enough words how invaluable CareFor has been to my family. When we decided to move out of state with a growing family and attempting a guardianship long distance, I was very worried about how I would be able to continue care for my father’s needs. We have found CareFor so invaluable and supportive that we are discussing a professional guardianship. CareFor has allowed my family to find harmony and balance with caring for my father’s needs without putting our lives on hold. I would give them 10 stars out of 5!

– Calysta, Daughter of Client

CareFor provided care and care management for my grandmother over the last 3+ years of her life. They were repeatedly “fired” but kept showing up with compassion and care after the dust settled. With CareFor’s help, we were able to honor her final wish to age in place and pass in her home that she loved so much. My family could never have made it through that season without CareFor’s help.

– Tori, Granddaughter of Client

CareFor is a lifesaver! It uniquely provides Medical Power of Attorney and Guardianship services that many people need. From childless couples to those with children who are unreliable, there is a need for this service that is growing. I am grateful that CareFor is available to me and my husband. It gives us tremendous peace of mind.

– Marcia, Client

The caregivers at CareFor handled his daily living needs for medical and nutritional oversight while at the same time providing regular companionship and human contact, particularly during the difficult isolation of the COVID-19 pandemic. The caregivers were essential in emergency situations when we could not respond from so far away. Having CareFor as partners in our brother’s care allowed us to be sisters first, knowing that his daily living needs were in capable, caring hands.

– Jo and Jane, Sisters of Client

Our care manager was a calming force during a family storm. She knew how to attain the goal we had set. I still don’t know how she did it, but it has made a huge difference during a very tough time.

– Midge, Wife of Client

My parents relied on CareFor for many years. That relationship not only extended their independence, but provided us with a sense of peace—we knew they were well cared for. Thank you, CareFor!

– Alex, Daughter of Client

For almost ten years, CareFor has played an integral role in helping my family care for our loved one. CareFor’s team of thoughtful, passionate, and talented professionals provide the highest level of service, and they are trusted partners in navigating the complexities that often accompany guardianship. At every step, CareFor provides excellent care and service, and gives our family peace of mind to live our lives without undue concern or fear for our loved one’s well-being.

– Dixon, Son of Client

CareFor helped me take care of my loved one through many stages in the last five years of her life. CareFor helped with everything from planning, to a little bit of in-home support, to providing companions for socialization, shopping, and cleaning, to more intense in-home care. CareFor offers the complete package of support. I recommend them to everyone I know.

– Julie, POA of Client

“On behalf of my family, I would like to sincerely thank each and every one of you who cared for my father over the years. Your kindness, compassion, and dedication meant more to us than words can fully express. We are deeply grateful for everything you did to keep him happy, comfortable, and well cared for. Knowing he was surrounded by such attentive and caring professionals brought us great peace of mind. Please know how truly appreciative we are for the support, respect, and warmth you showed him throughout his time in your care.”

– CareFor Client

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